Content Disclaimer, Nondiscrimination Statement, Privacy Policy, and FERPA

Electronic Content Disclaimer

Southside Virginia Community College provides its website, catalog, handbooks, and any other printed materials or electronic media for your general guidance. The college does not guarantee that the information contained within them, including, but not limited to, the contents of any page that resides under the DNS registrations of southside.edu is up-to-date, complete and accurate, and individuals assume any risks associated with relying upon such information without checking other credible sources, such as a student's academic advisor.

Should any SVCC web site user discover something out of date, please contact the individual author at the email address given at the web site if one has been provided on the page. If a user notices something in conflict with SVCC or VCCS policy, regulations or statutes of the Commonwealth of Virginia, or federal policy or law, please contact the college webmaster at svwebsite@southside.edu and the individual author.

In addition, a student's or prospective student's reliance upon  information contained within these sources, or individual program catalogs or handbooks, when making academic decisions does not constitute, and should not be construed as, a contract with the college.  Further, the college reserves the right to make changes to any provision or requirement within these sources, as well as changes to any curriculum or program, whether during a student's enrollment or otherwise.

Links or references to other materials and websites provided in the above-referenced sources are also for information purposes only and do not constitute the college's endorsement of products or services referenced.

Nondiscrimination Statement

Southside Virginia Community College does not discriminate on the basis of race, color, creed, gender, age, sex, religion, physical or mental disability, national origin, veteran status, marital status, sexual orientation, political affiliation, or genetic information in its programs and activities and provides equal access to the services and other programs at the College. The following person has been designated to handle inquiries regarding the non-discrimination policy:

Ms. Shannon Vassar Feinman, Interim Vice-President for Finance and Administration
Southside Virginia Community College, 109 Campus Drive, Alberta, Virginia 23821

Phone: 434-949-1005
Email: shannon.feinman@southside.edu

Gender-based or Sex-based Discrimination

Please note that any gender-based discrimination or sex-based discrimination to include sexual misconduct should be directed to any of the following counselors:

Ms. Melissa Wood, Counselor for Special Populations and Title IX Coordinator
Phone: (434) 736-2070
Email: melissa.wood@southside.edu

Ms. Dorothea Sizemore, Director of Counseling and Deputy Title IX Coordinator for the John H. Daniel Campus, 200 Daniel Road, Keysville, VA 23947

Phone: (434) 736-2051
Email: dorothea.sizemore@southside.edu

Ms. Bernadette Battle, Director of Counseling and Deputy Title IX Coordinator for the Christanna Campus , 109 Campus Drive, Alberta, Virginia 23821

Phone: 434-949-1063
Email: bernadette.battle@southside.edu

Privacy Policy

It is the policy of the Commonwealth of Virginia that personal information about citizens will be collected only to the extent necessary to provide the service or benefit desired; that only appropriate information will be collected; that the citizen shall understand the reason the information is collected and be able to examine their personal record which is maintained by a public body.

This website:

  1. Does not require you to provide any personal information to download files.
  2. Requires you to provide personal information in order to provide services requested by you.
  3. Personal information collected is safeguarded in compliance with the laws of the Commonwealth of Virginia and federal law as stated in the Family Education Rights and Privacy Act (FERPA).
  4. Information you provide is only used to provide requested services and for internal statistics. Your personal information will not be provided to any other organization outside the guidelines of the Family Education Rights and Privacy Act (FERPA).
  5. Should you not desire to provide this personal information, we will be unable to provide you some of the services which we offer online.
  6. Certain applications collect user information as cookies. Cookies are only used as necessary to run the applications and no additional information is gathered through them.
  7. Links from this site may lead to a page that may or may not collect data, which does not have a relationship to the college. Refer to the privacy policy of any non-college pages accessed through links.
  8. Access to personal information you provide is limited to those who require the information to provide the services you request and for educational purposes outlined under the guidelines of the Family Education Rights and Privacy Act (FERPA).
  9. For statistical reporting, the web server logs information about your IP address, browser, date and time of visit, and IP addresses accessed during your visit. This information is only used to assess demands and usage for planning purposes.
  10. If you wish to review your personal information collected through this web site, you may submit a written, signed request to the college's webmaster.

Notification of Rights Under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.

  1. Students should submit to the Director of Admissions and Records, Provost, Division Chair, or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

  2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.

    Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

    If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  3. The right to consent to disclosure of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

    One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the College Board or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

    A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Southside Virginia Community College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    600 Independence Avenue, SW
    Washington, DC 20202-4605

Directory Information

Southside Virginia Community College hereby designates the following categories of student information as public or “Directory Information.” Such information may be disclosed by the institution for any purpose at its discretion.

Category I: Name, address, telephone number, dates of attendance.

Category II: Previous institution(s) attended, major fields of student, awards, honors (including Honors and Provosts’ List), degree(s) conferred (including dates).

Category III: Past and present participation in officially recognized sports and activities, physical factors (height, weight of athletes), date of birth.

Currently enrolled students may withhold disclosure of any category of information under the Family Educational Rights and Privacy Act of 1974, as amended. To withhold disclosure, written notification must be received prior to October 15 in the Office of Admissions and Records at Southside Virginia Community College, Alberta, Virginia, or Southside Virginia Community College, Keysville, Virginia. Forms requesting withholding of “Directory Information” are available in the Admissions and Records Office.

Southside Virginia Community College assumes that failure on the part of any student to specifically request the withholding of categories of “Directory Information” indicates individual approval for disclosure.
 

Students Can Set Privacy on their Student Records

  1. Go to the Southside Virginia Community College MySVCC site.
  2. Log-In to this site.
  3. Click on the VCCS SIS Student Information System link.
  4. Go to the Student Center.
  5. Click the User Preferences link.
  6. Click on the link for ferpa restrictions.
  7. Click the box labeled "Edit FERPA/Directory Restrictions".
  8. You will see various types of information located here.  If there is anything that you would like to be withheld from outside organizations, please click in the box beside each item to select them and click Save at the bottom of the page.  

Additional Note:  Once you have restricted access to your information following the steps above.  SVCC will not release those restricted items without written permission from you to do so.