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Hiring Packets

STEP 1:    Every new hire or rehire requires a I-9: Employment Eligibility Verification

STEP 2:    Click on the type of packet you need in order to print an entire hiring packet.

2010 Adjunct Hiring Packet                            2010 Wage Employee Hiring Packet
2010 Work Study Student Hiring Packet          2010 Student Asst/Tutor Hiring Packet   

STEP 3:  Before forwarding the hiring packet to HR, in order to proceed with any new hire or rehire, the hiring supervisor must submit a ticket in IssueTrak: https://southside.issuetrak.com

NOTE:   Individual Forms can be printed from the HR and Payroll Forms page as needed.

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Content of the Hiring Packets: Many users have asked if the hiring packets can be reduced.  Below is an explanation of each form, whether is it required or optional and whether it is an internal requirement or mandated by an outside agency.

Legend:

     R : Required: Federally or State Mandated for all Employers   

     S : Required by Southside for all new or rehired Employees

     0 : Optional or As Needed

     I: For Information Only.  These forms should be kept by the employee.   


Adjunct Faculty  
 Wage (Hourly) Student Assistant and Tutors
Work 
Study
FORM NAME/TITLE
S S S S State Application Coversheet and Personnel Notice Re: Crime Statistics
R R R   Commonwealth of Virginia State Application
0 0 0 0 State Application Attachment: Supplemental Experience Form
S S S S I-9 Legal Notice to Hiring Managers and Supervisors
R R R R I-9, Employment Eligibility Verification,
Use Current Version: Revised 06-17-08
R R R R I-9 Attachments: copy of IDs presented by new employee to certify employment eligibility
R       Adjunct Faculty Qualification Summary
0 0 0 0 Application Account Request Form
R R R R Authorization for Release of Information
R R R   Background Authorization Request, USA Backgrounds
R R     Background/Reference Check Request, New Employee
I I I I Bi-Weekly Payroll/Paydate Schedule
R R R R Certificate of Receipt of the Summary of Alcohol and Drug Policy
R R R R Conditional Offer of Employment for Part-time Employees and Notification of Mailing of Paycheck or Earning Statement
R R R R Court Ordered Child Support Disclosure Form and Selective Service Notice (Males Only)
    R   Criminal History State Police Instructions
R R R R Direct Deposit Authorization (Required if not selecting EPPI Card)
R R R R Employee Personal Data and Emergency Contact Form
R R R R EPPI Card Enrollment Form (Required if not selecting Direct Deposit)
I I I I EPPI Card Fact Sheet
I I I I EPPI Card Important Information
R R R R Information and Technology Acceptable Use Agreement
R       Letter of Hire Authorization: Adjunct Employees
    R   Notice to Student Assistant/Tutor
      R Notice to Wage Employee
  R     Notice to Work Study Student 
I I I I Payline Brochure
R R R R Payroll Deduction Authorization
  R R   Position/Employee Approval Form
  R R R PowerTime Instructions
      R Reference Check Form
R       Transcript Request
R R R R VA-4: Personal Exemption Worksheet and VA-4; State Tax Withholding
R R R R W-4:  Allowance and Deduction Worksheet and W-4: 2009 Federal Tax Withholding
S S S S 2008-2009 VCCA Membership Application

 

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